• Extensive calendar management including scheduling/rescheduling and managing meeting resources.
• Monitor Executives in boxes and raise awareness of important emails
• Set up Executives phones appropriately
• Coordinate presentation material preparation for the conferences/events where the Executives are speaking on behalf of the company
• Manage travel arrangements including booking flights, hotels, cars and coordinating itineraries
• Plan meeting logistics appropriately.
• Maintain org chart and keep it current
• Manage annual event calendar
• Perform research and provide results on an ad-hoc basis
Requirements
• BA /BS degree in management or similar field is required
• 2+ years Executive level experience,
• Supporting Vice Presidents is required
• Strong computer skills (Microsoft Office, Word, PowerPoint, Excel and Visio)
• Extremely organized and detailed oriented with the ability to effectively prioritize workflow
• Excellent interpersonal, written and oral communication skills
• Ability to exercise good judgment, show initiative and be proactive
• High standards of ethics and confidentiality to handle sensitive information
• Results oriented
• English language fluency.