- Manage calendar, including time, tasks and scheduling all appointments and meetings.
- Arrange complex international travel itineraries.
- Interact with Digikala counterparts on a global basis to arrange meetings and conference calls, with key operations colleagues, and internal managers.
- Assist with the preparation of presentations and narrative documentation.
- Follow through with allocated tasks and ensure appropriate and timely action on deliverables.
- Manage weekly and monthly reporting
- Organize small-scale team events and larger-scale department/company-wide events as required.
- Prepare materials for meetings and provide post-meeting follow-up notes.
- Maintain an effective computer-based filing system and manual filing system (where appropriate).
- Take proactive steps to ensure that best practice and coordination is seamless across all interfaces.
- Be responsible for the overall direction and coordination of the team's administration.
- Make timely decisions using independent judgment on a regular basis.
- Strong attention to detail and ability to establish/follow routine processes and procedures.
- Follow through with allocated tasks and ensure appropriate and timely action on deliverable.
- Perform other related duties.
Requirements
- A minimum of 4 years as an Executive Assistant / Personal Assistant or Secretarial experience at Vice President, Director and/or senior leadership level OR previous Project Management experience.
- College/University degree.
- Strong organizational, problem-solving, and communication skills.
- Strong Project Management skills.
- Ability to recognize complex problems and report accurate on them.
-Strong data analytics and mathematical skills to support decision making and spot issues with data.
-Aptitude to quickly learn organizational structure and the objectives of the team.
- Ability to prioritize and handle multiple assignments at any given time while maintaining a commitment to deadlines Initiative in undertaking routine assignments/projects without direct supervision.
- High level of integrity and discretion in handling confidential information.
- A terrific work ethic accompanied by an ever-positive, get-it-done attitude.
- Demonstrate sound judgment and flexibility in balancing competing priorities.
- Sense of humor is highly valued - Exceptional written, verbal, and interpersonal communication skills.