منشی

Job Description

We are looking for an experienced and efficient Secretary to manage our administrative tasks. You will assist office personnel and optimize workflow. Job duties include answering phone calls, organizing files, scheduling meetings, making travel arrangements, Managing office budget, Maintaining office equipment and troubleshoots when necessary, inputting information into our database. Our ideal candidate is self-motivated and has at least 3 years of experience as a secretary or administrative assistant with strong and efficient sense of prioritization and communication skills. Duties and Responsibilities: - Respond to calls, emails, and routine letters; phone calls, emails, direct inquiries to the appropriate person - Handling travel calendars, visa, itineraries, and bookings - Arrange, coordinate, and schedule meetings; prepare meeting documents - Collaborating across departments to plan events and initiatives - Provides as-needed support (scheduling, planning, etc.) to directors, managers, and executives - Handling on inventory and ordering office supplies, kitchen items, and other incidentals necessary for office operations - Maintaining office equipment and troubleshoots when necessary - Compile data and prepare reports - Maintain updated contact information for company employees, suppliers, and customers - Understands and interprets complex information related to both abstract (relationships) and technical (inventory management) office responsibilities - Interfacing with clients, vendors, building management, and employees on a regular basis