Job Description

-Manages the day-to-day administrative affairs of the office, scheduling all appointments, conferences and speaking engagements and other commitments. -Handles changes or cancellations as deemed necessary and/or appropriate. -Provides the top manager with background information, meeting summaries and/or supporting documents in preparation of scheduled appointments, meeting and speaking engagements. -Coordinates with other departments as necessary for speeches and meeting -Communications for preparation of specific engagements, maintaining and tracking detailed priority list of projects and engagements. -Maintains an efficient flow of information between all levels of the associations including internal and external contacts on a wide spectrum of plans and priorities. -Screens incoming calls to the top manager, determining nature of calls whether they require attention of the top manager or not, takes messages and maintains contact lists. -Processes all incoming correspondence received in the office of the president, as well as prioritizing and determining its disposition. -Direct mails to appropriate internal staff with instructions and/or suggestions for preparation of a reply. -Reviews, proofreads, and formats all correspondence prepared for the top manager signature to ensure their accuracy and completeness, as well as consistency with the policy standards and exercises good judgment in following up with staff to ensure deadlines are met on documents requiring the top manager's signature. -Export monthly report and sent it CEO