Job Description

• Answer, screen and direct telephone calls, take messages and handle enquiries and requests. • Greet visitors and direct them to the appropriate persons. • Open, sort and distribute incoming correspondence, including faxes and email, and prepare responses to correspondence containing routine inquiries. • Read and analyze incoming memos, submissions and reports to determine their significance and plan their distribution. • Produce correspondence, memos, reports, presentations and other documents from drafts, handwritten copies, machine dictation, etc., e.g. using computers with a variety of software packages. • File and retrieve documents, correspondence, records and reports, and set up filing systems. • Manage and maintain executives' schedules. • Organize travel arrangements, business itineraries, conferences and social functions for executives. • Prepare agendas and make arrangements for meetings (e.g. committee and board meetings), attend meetings and take minutes (Farsi & English) • Make information searches and compile information for executives. • Perform general office duties such as ordering supplies, serving refreshments and reporting about non-functioning office equipment. • Supervise other office workers and delegate work to them.