Secretary Apollonia College

  • Full Time

  • Tehran

      -   Tehran

Posted 9 months ago

Job Description

- Coordinate office activities and operations; manage phone calls and correspondence (e-mail, letters, packages etc.), welcome visitors and customers. - Manage agendas/travel arrangements/appointments etc. for the management - Collaborate with the Sales Team and assist the sales back office - Create and update records and databases with personnel - Submit timely reports - Follow up all the tasks assigned Management - Arranging, Managing and organizing Management daily, weekly and monthly schedule. - Arranging appointments, meetings, booking hotels for managers. - Greet visitors and callers, handle their inquiries, and direct them to the appropriate Working hours: Sat to Wed from 09.00 to 05.00 /Thursdays from 09.00 to 02.00

Requirements

• Academic Background: At least B.A. • Experience: Min 2 years in administration / secretary position. • Fluent in English and deep Applicable Understating of Persian/English Language. • Good skill of writing in both English and Farsi. • Excellent knowledge in Microsoft office (word, excel, PowerPoint, outlook). • Knowledge of business principles, and coordination of people and time resources with sense of humor. Sociable, well-presented and organized personality. • Fully focused, Negotiation skills, multi tasks and responsible for the task assigned. • Being a good listener and attention to details. • Having time management and organizational skills • Responsible, reliable and creative. • Excellent telephone manners. • Maturity to handle sensitive matters and maintain absolute confidentiality. • Anticipate needs and quickly adapt to changes as they arise. Ability to overcome roadblocks before they become problems. • Work with conflicting deadlines, manage a heavy calendar, and make adjustments on the spot. • Good planner, Patience, flexibility, Personable, Integrity & resourcefulness, Team work abilities, calm demeanor and displays grace under pressure. • Good decision making abilities. • Hard worker and Serious in work.

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