Job Description

-Perform buying duties when necessary -Prepare purchase orders and send copies to suppliers and to departments originating requests -Compare suppliers' bills with bids and purchase orders to verify accuracy -Prepare, maintain, and review purchasing files, reports and price lists -Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications -Compare prices, specifications, and delivery dates to determine the best bid among potential suppliers -Review requisition orders to verify accuracy, terminology, and specifications -Determine if inventory quantities are sufficient for needs, ordering more materials when necessary -Calculate costs of orders, and charge or forward invoices to appropriate accounts -Maintain knowledge of all organizational and governmental rules affecting purchases, and provide information about these rules to organization staff members and to vendors -Contact suppliers to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems -Track the status of requisitions, contracts, and orders -Respond to customer and supplier inquiries about order status, changes, or cancellations -Locate suppliers, using sources such as catalogs and the internet, and interview them to gather information about products to be ordered