مسول دفتر مدیریت تامین تجهیزات

Job Description

• Answer phone calls and redirect them when necessary, taking messages and handling correspondence • Maintaining diaries and arranging appointments • Typing, preparing and collating reports • Organising and servicing meetings (producing agendas and taking minutes) • Prioritising workloads • Implementing new procedures and administrative systems • Liaising with relevant organisations and clients • Coordinating mail-shots and similar publicity tasks • Logging or processing bills or expenses • Acting as a receptionist and/or meeting and greeting clients • Booking transport and accommodation • Organising company events or conferences • Ordering stationery and furniture • Dealing with correspondence, complaints and queries, typing and making the copy • Preparing letters, presentations and reports. • Organising induction programmes for new employees • Using a range of software packages • Attending meetings with senior management • Reminding the manager/executive of important tasks and deadlines • Miscellaneous tasks to support their manager, which will vary according to the sector and to the manager’s remit, eg completing some corporate governance reporting (to ensure that the business is being run properly and complying with legislation and regulations) or conducting research. • File and update contact information of employees, customers, suppliers and external partners • Greeting business clients and guests • Convey all invoices and financial documents to financial Dept. and other company sectors and expediting to take the approval. • Circulating agendas and reports • Archiving of all documents and internal/external corresponding. • Arranging meeting rooms, food and etc.