Personal Assistant

Digikala Group

Tehran

Posted 2 months ago

Job Description

- Manage calendar, including time, tasks and scheduling all appointments and meetings. - Arrange complex international travel itineraries. - Interact with Digikala counterparts on a global basis to arrange meetings and conference calls, with key operations colleagues, and internal managers. - Assist with the preparation of presentations and narrative documentation. - Follow through with allocated tasks and ensure appropriate and timely action on deliverables - Manage weekly and monthly reporting. - Organize small-scale team events and larger-scale department/company-wide events as required. - Prepare materials for meetings and provide post-meeting follow-up notes. - Maintain an effective computer-based filing system and manual filing system (where appropriate). - Take proactive steps to ensure that best practice and coordination is seamless across all interfaces. - Be responsible for the overall direction and coordination of the team's administration. - Make timely decisions using independent judgment on a regular basis. - Strong attention to detail and ability to establish/follow routine processes and procedures. - Follow through with allocated tasks and ensure appropriate and timely action on deliverable. - Perform other related duties.

Requirements

- Minimum of 4 years as an Executive Assistant / Personal Assistant or Secretarial experience at Vice President, Director and/or senior leadership level OR previous Project Management experience. - College/University degree. - Strong organizational, problem-solving, and communication skills . - Strong Project Management skills . - Ability to recognize complex problems and report accurate on them. - Strong data analytics and mathematical skills to support decision making and spot issues with data. - Aptitude to quickly learn organizational structure and the objectives of the team. - Ability to prioritize and handle multiple assignments at any given time while maintaining a commitment to deadlines Initiative in undertaking routine assignments/projects without direct supervision. - High level of integrity and discretion in handling confidential information. - A terrific work ethic accompanied by an ever-positive, get-it-done attitude. - Demonstrate sound judgment and flexibility in balancing competing priorities. - Sense of humor is highly valued - Exceptional written, verbal, and interpersonal communication skills. - Fluent in English.

Job Category

  • Administration & Secretarial / Executive Assistant

Employment type

  • Full Time

Seniority

  • Experienced professional

Job Category

  • Administration & Secretarial / Executive Assistant

Employment type:

  • Full Time

Seniority:

  • Experienced professional

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