Personal Assistant

Personal Assistant

Job Description

- Manage calendar, including time, tasks and scheduling all appointments and meetings - Arrange complex international travel itineraries - Interact with Digikala counterparts on a global basis to arrange meetings and conference calls, with key operations colleagues, and internal managers - Assist with the preparation of presentations and narrative documentation - Follow through with allocated tasks and ensure appropriate and timely action on deliverables - Manage weekly and monthly reporting - Organize small-scale team events and larger-scale department/company-wide events as required - Prepare materials for meetings and provide post-meeting follow-up notes - Maintain an effective computer-based filing system and manual filing system (where appropriate) - Take proactive steps to ensure that best practice and coordination is seamless across all interfaces - Be responsible for the overall direction and coordination of the team's administration - Make timely decisions using independent judgment on a regular basis - Strong attention to detail and ability to establish/follow routine processes and procedures - Follow through with allocated tasks and ensure appropriate and timely action on deliverable - Perform other related duties

Requirements

- A minimum of 4 years as an Executive Assistant / Personal Assistant or Secretarial experience at Vice President, Director and/or senior leadership level OR previous Project Management experience - College/University degree - Strong organizational, problem-solving, and communication skills - Strong Project Management skills - Ability to recognize complex problems and report accurate on them -Strong data analytics and mathematical skills to support decision making and spot issues with data -Aptitude to quickly learn organizational structure and the objectives of the team - Ability to prioritize and handle multiple assignments at any given time while maintaining a commitment to deadlines Initiative in undertaking routine assignments/projects without direct supervision - High level of integrity and discretion in handling confidential information - A terrific work ethic accompanied by an ever-positive, get-it-done attitude - Demonstrate sound judgment and flexibility in balancing competing priorities - Sense of humor is highly valued - Exceptional written, verbal, and interpersonal communication skills - Fluent in English

This position is no longer available.

About Company

500 employees or more

Digikala Group is a leading e-commerce organization with a firm grip in multiple online industries including consumer goods, fashion & apparel, e-books, content publishing, digital advertising, big data, fintech, FMCG and logistics. The company operates through its subsidiaries including Digikala, DIGISTYLE, Fidibo and digipay representing nearly 92% of Iran’s online retail market share. With exponential growth of its customer base around its subsidiaries, the future for Digikala Group is bright and abundant. The company is dedicated to build upon its strong foothold in e-commerce and help more consumers and businesses around the MENA region to create more possibilities online, helping to boost the region’s promising economy with world-class standards in technology and service. At Digikala Group, the focus is on building for the future and increasing our presence in the markets we curren...

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