Job Description
• Coordinating and supporting daily operational and administrative functions,
• Managing the petty cash account and overseeing the administrative budget,
• Organizing all administrative supports for all of the departments,
• Providing support in creating materials for meetings including presentations, report writing and publishing,
• Organizing and supervising lunch services and other events,
• Maintaining schedules and event calendars for directors and checking for overlaps,
• Allocating conference rooms and office space for meetings, events, conference calls, etc.,
• Providing full support for guests (local or international) such as handing their accommodation and transportation needs and etc.,
• Organizing entrance and departure of employees, especially in non-office hours,
• Monitoring and authorizing employees leave days with liaison with the HR department,
• Supporting outsourced contract related to administrative responsibilities, office design, website, etc.,
• Maintaining an up-to-date records of company contacts including their phone numbers, faxes, and addresses,
• Managing administration employees to perform efficiently at their best,
• Supervising the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities in accordance with the brand guidelines,
• Procuring office supplies and furniture, equipment, etc. in accordance with the company’s purchasing policies and budgetary restrictions,
• Organizing IT, Network and Technology needs of the company,
• Managing all matters regarding the building and office maintenance,
• Performs other duties as assigned.