Job Description

• Coordinating and supporting daily operational and administrative functions, • Managing the petty cash account and overseeing the administrative budget, • Organizing all administrative supports for all of the departments, • Providing support in creating materials for meetings including presentations, report writing and publishing, • Organizing and supervising lunch services and other events, • Maintaining schedules and event calendars for directors and checking for overlaps, • Allocating conference rooms and office space for meetings, events, conference calls, etc., • Providing full support for guests (local or international) such as handing their accommodation and transportation needs and etc., • Organizing entrance and departure of employees, especially in non-office hours, • Monitoring and authorizing employees leave days with liaison with the HR department, • Supporting outsourced contract related to administrative responsibilities, office design, website, etc., • Maintaining an up-to-date records of company contacts including their phone numbers, faxes, and addresses, • Managing administration employees to perform efficiently at their best, • Supervising the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities in accordance with the brand guidelines, • Procuring office supplies and furniture, equipment, etc. in accordance with the company’s purchasing policies and budgetary restrictions, • Organizing IT, Network and Technology needs of the company, • Managing all matters regarding the building and office maintenance, • Performs other duties as assigned.

Requirements

• A minimum of 2 years progressive administrative or office management experience, • Excellent organization and communication skills (verbal, written), • Perfect attention to details, • Being very precise, responsible, punctual, respectful and a good team player, • Ability to handle multiple tasks and deadlines, • Detail-oriented, multitasker and able to work independently • Excellent typing skills (English and Farsi), • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint…), • Fluent in English.

Employment Type

  • Full Time

Seniority

Details

Employment type

  • Full Time

Educations

Seniority

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