Office Manager

A Reliable Leading Company in Agricultural Inputs Business Tehran

Posted 8 days ago

Job Description

• Organize and schedule meetings and appointments • Maintain contact lists • Produce and distribute correspondence memos, letters, faxes and forms • Assist in the preparation of regularly scheduled reports • Develop and maintain a filing system • Order office supplies • Book travel arrangements • Provide general support to visitors in travel, visa and accommodation • Provide information by answering questions and requests • Research and creates presentations • Generate reports in line with the Country Head and Department Heads • Handle and lead multiple office projects • Develop administrative staff by providing information, educational opportunities and experiential growth opportunities • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques • Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies • Contribute to team effort by accomplishing related results as needed • Carry out administrative duties such as filing, typing, copying, binding, scanning etc. • Cover the reception desk • Maintain computer and manual filing systems • Handle sensitive information in a confidential manner • Take accurate minutes of meetings • Coordinate office procedures • Develop and update administrative systems to make them more efficient • Resolve administrative problems • Manage staff appointments • Oversee and supervise the work of junior staff • Coordinate all needed maintenance work in the office with internal or external suppliers

Requirements

• Proven admin or assistant experience • Fluent in written and spoken English • Knowledge of office management systems and procedures • Excellent time management skills and ability to multi-task and prioritize work • Attention to detail and problem solving skills • Excellent written and verbal communication skills • Strong organizational and planning skills • Proficient in MS Office • At least 2 years of experience in the field or in a related area • High school diploma or equivalent; college degree preferred Critical success factors & key challenges: • Reporting Skills • Administrative Writing Skills • Microsoft Office Skills • Analysis • Professionalism • Problem Solving • Inventory Control • Verbal Communication • Office Administration Procedures • Attention to Detail • Accuracy • Multitask • Teamwork

Job Category:

Administration & Secretarial / Executive Assistant

Employement type:

Full Time

Job Category:

Administration & Secretarial / Executive Assistant

Employement type:

Full Time

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