Office Manager

Namdar Tejarat Electronic Kala (Entakala) Tehran

Posted 9 months ago

Job Description

Essentially ensure the smooth running of an office on a day-to-day basis and may manage a team of administrative or support staff. Responsibilities typically include: • Maintain office efficiency by maintaining appearance of common areas, organizing procedures, handling correspondence, managing filing systems, and overseeing supplies and equipment • Oversee the day-to-day activities of the office as the main point of contact in the reception area, keeping management informed of performance with routine and requested reporting • Provide direct administrative supports as needed, including scheduling appointments, meetings, and events, booking travel, maintaining filing system, mailing and shipping packages, and updating contact database and employee list • Oversee and maintain office equipment for uninterrupted function, identify and fulfill office supply needs, maintain and manage vendors, and coordinate food delivery as needed • Manage all aspects of the office’s space/infrastructure planning (moves, adds, and changes to workstations) and provide answers, resources, and solutions as requested • Organizing meetings and managing databases • Booking transport and accommodation • Organizing company events or conferences • Ordering stationery and furniture • Dealing with correspondence, complaints and queries • Preparing letters, presentations and reports • Supervising and monitoring the work of administrative staff • Liaising with staff, suppliers and clients • Implementing and maintaining procedures/office administrative systems • Organizing induction programs for new employees • Using a range of software packages • Assisting the organization’s hr function by keeping personnel records up to date, arranging interviews and so on.

Requirements

• Oversee the guest experience and ensure a personal, friendly experience for anyone coming into the office, and maintain complete accessibility in both availability and warmth of character • Ensure peak organizational operations and provide preventative measures by identifying issues • Implement established policies and procedures, measure outcomes against standards, and improve operational flow when identified • Coordinate internal and external resources, and cultivate relationships with vendors • Oversee office interactions, responding to requests and questions Skills and Qualifications • 2+ years of office management experience • Strong time-management and people skills, flexibility, and multitasking ability • Advanced computer skills and experience with online platforms • Proficiency Microsoft Office, with aptitude to learn new software and systems Preferred Qualifications • Bachelor’s degree or equivalent • Previous success in office management • Engaging personality and optimistic outlook • Experience developing internal systems • Ability to handle confidential information

Job Category

  • Administration & Secretarial / Executive Assistant

Employment type

  • Full Time

Seniority

  • Experienced professional

Job Category

  • Administration & Secretarial / Executive Assistant

Employment type:

  • Full Time

Education:

Seniority:

  • Experienced professional

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