Job Description

Essentially ensure the smooth running of an office on a day-to-day basis and may manage a team of administrative or support staff. Responsibilities typically include: • Maintain office efficiency by maintaining appearance of common areas, organizing procedures, handling correspondence, managing filing systems, and overseeing supplies and equipment • Oversee the day-to-day activities of the office as the main point of contact in the reception area, keeping management informed of performance with routine and requested reporting • Provide direct administrative supports as needed, including scheduling appointments, meetings, and events, booking travel, maintaining filing system, mailing and shipping packages, and updating contact database and employee list • Oversee and maintain office equipment for uninterrupted function, identify and fulfill office supply needs, maintain and manage vendors, and coordinate food delivery as needed • Manage all aspects of the office’s space/infrastructure planning (moves, adds, and changes to workstations) and provide answers, resources, and solutions as requested • Organizing meetings and managing databases • Booking transport and accommodation • Organizing company events or conferences • Ordering stationery and furniture • Dealing with correspondence, complaints and queries • Preparing letters, presentations and reports • Supervising and monitoring the work of administrative staff • Liaising with staff, suppliers and clients • Implementing and maintaining procedures/office administrative systems • Organizing induction programs for new employees • Using a range of software packages • Assisting the organization’s hr function by keeping personnel records up to date, arranging interviews and so on.