Job Description
● Act as the point of contact among employees, clients, and other external partners.
● Manage information flow in a timely and accurate manner.
● Manage executives’ calendars and set up meetings.
● Rack daily expenses and prepare weekly monthly or quarterly reports.
● Oversee the performance of other clerical staff.
● Act as an office manager by keeping up with office supply inventory.
● Format information for internal and external communication – memos, emails, presentations, and reports.
● Take minutes during meetings.
● Screen and direct phone calls and distribute correspondence.
● Organize and maintain the office filing system.
● Make travel arrangements for executives.
● Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
● Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.