Office Assistant

Nojian Sazeh Tehran

Posted a month ago

Job Description

- Preparing and analyzing financial system reports - Calculate monthly salaries and wages - Archive records related to financial transactions - Preparation and loading of personnel insurance list - Preparing and loading the list of personnel salary taxes - Coordinating and supporting daily operational and administrative functions, - Managing the petty cash account and overseeing the administrative budget, - Organizing all administrative support for all of the departments, - Providing support in creating materials for clients meetings including presentations, report writing and publishing, - Organizing and supervising lunch services and other events, - Maintaining schedules and event calendars for directors and checking for overlaps, - Allocating conference rooms and office space for meetings, events, conference calls, etc. - Providing full support for guests (local or international) such as handling their accommodation and transportation needs and etc. - Organizing entrance and departure of employees, especially in non-office hours, - Monitoring and authorizing employees leave-days with liaison with the HR department, - Supporting outsourced contract related to administrative responsibilities, office design, website, etc. - Maintaining an up-to-date record of company contacts including their phone numbers, faxes, and addresses, - Managing administration employees to perform efficiently at their best, - Supervising the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities in accordance with the brand guidelines, - Procuring office supplies and furniture, equipment, etc. in accordance with the company's purchasing policies and budgetary restrictions, - Organizing IT, Network and Technology needs of the company, - Managing all matters regarding the building and office maintenance, - Performs other duties as assigned

Requirements

- A minimum of 3 years progressive administrative or office management experience, - Excellent organization and communication skills (verbal, written), - Perfect attention to details, - Being very precise, responsible, punctual, respectful and a good team player, - Ability to handle multiple tasks and deadlines, - Detail-oriented, multi-tasker and able to work independently - Good typing skills (English and Farsi), - Proficiency in Microsoft Office Suite (Word, Excel) and archiving files

Job Category

  • Administration & Secretarial / Executive Assistant

Employment type

  • Full Time

Seniority

  • Experienced professional

Job Category

  • Administration & Secretarial / Executive Assistant

Employment type:

  • Full Time

Education:

Seniority:

  • Experienced professional

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