Job Description
- Answer, screen and direct telephone calls, take messages and handle enquiries and requests.
- Greet visitors and direct them to the appropriate persons.
- Open, sort and distribute incoming correspondence, including faxes and email, and prepare responses to correspondence containing routine inquiries.
- Read and analyze incoming memos, submissions and reports to determine their significance and plan their distribution.
- Produce correspondence, memos, reports, presentations and other documents from drafts, handwritten copies, machine dictation, etc., e.g. using computers with a variety of software packages.
- File and retrieve documents, correspondence, records and reports, and set up filing systems.
- Manage and maintain executives' schedules.
- Organize travel arrangements, business itineraries, conferences and social functions for executives.
- Prepare agendas and make arrangements for meetings (e.g. committee and board meetings), attend meetings and take minutes (Farsi & English)
- Make information searches and compile information for executives.
- Perform general office duties such as ordering supplies, serving refreshments and reporting about non-functioning office equipment.
- Supervise other office workers and delegate work to them.