Job Description

-Answering calls, taking messages and handling correspondence -Typing documents -Coordinating internal and external meetings -Maintaining schedules and calendars -Archiving reports, memos, letters and other documents -Coordinating between managers of different department -Confirm attendees and manage the agenda/logistics of all meetings -Prioritizing workloads -Assisting the MD, Vice President and the other board of Director Members in other tasks and activities: -Manage their calendar, including time, tasks and scheduling all appointments and meetings -Manage weekly and monthly reporting from different departments -Handle incoming emails as well as other issues and report to relevant person -Handle telephone calls of MD and the board of Director Members and managers. -Documentation and correspondence follow-up -Assist in providing all supporting documents, information and other reports as assigned by MD and board of Director Members and managers. -Handling MD guests, customers and clients -Coordinates office management activities -Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages) -Handle confidential documents ensuring they remain secure -Working hours: Saturday to Wednesday 8:00 to 5:05 pm