- Answer, screen and direct telephone calls, take messages and handle enquiries and requests. - Greet visitors and direct them to the appropriate persons. - Open, sort and distribute incoming correspondence, including faxes and email, and prepare responses to correspondence containing routine inquiries. - Read and analyze incoming memos, submissions and reports to determine their significance and plan their distribution. - Produce correspondence, memos, reports, presentations and other documents from drafts, handwritten copies, machine dictation, etc., e.g. using computers with a variety of software packages. - File and retrieve documents, correspondence, records and reports, and set up filing systems. - Manage and maintain executives' schedules. - Organize travel arrangements, business itineraries, conferences and social functions for executives. - Prepare agendas and make arrangements for meetings (e.g. committee and board meetings), attend meetings and take minutes (Farsi & English) - Make information searches and compile information for executives. - Perform general office duties such as ordering supplies, serving refreshments and reporting about non-functioning office equipment. - Supervise other office workers and delegate work to them.
- Previous experience in a similar position within a multi-national environment. - Must have clear, friendly and professional communication skills. - Strong command of English and Farsi is a core requirement. - Efficient time-management skills. - MS Office skills. Knowledge of word, excel, and power point is a must. - A solution-oriented mentality.
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