Logistics Manager

Medecins Sans Frontieres (MSF) Mashhad

Posted 10 days ago

Job Description

-Assisting the Project Coordinator or Logistics Coordinator in the definition and follow-up of logistics activities in the project or capital, in conjunction with other medical project managers in order to identify and give a response to the needs of the targeted population -Ensuring and monitoring the implementation of logistics/technical activities in the project / capital including the following: -Logistics: (construction, transport of goods and staff, communications, water and sanitation, vehicles and engines, equipment/installation and infrastructures, communications, installation and maintenance of functional office space(s) and lodging facilities for international staff in adequate living conditions) -WHS: implementation of water, health and sanitation activities - Supply: implementation and maintenance of an appropriate supply chain for the project -Implementing all administrative related activities linked to logistics (orders, insurances, vehicle contracts) -Participating in the planning and implementation, together with the Logistics Coordinator, the Project Coordinator and the HR Coordinator, the HR associated processes (recruitment, training, briefing/debriefing, evaluation, detection of potential, development and communication) of the logistics staff in the project / capital in order to ensure both the sizing and the amount of knowledge required to correctly perform all logistics activities -Ensuring technical reference for all logistics/technical issues in the project and providing coaching to logistics staff under his/her responsibility. Ensuring all staff in the Project is properly briefed about use of communication tools (handsets, HF/VHF) -Defining and monitoring technical aspects of the project risk reduction policy, transport, communication, protection, identification and preparation of the technical aspects of the project security policy and guidelines, evacuation plan and contingency plan, performing day-to day monitoring of the application of security rules and reporting to the Project Coordinator any problem that may arise. For this purpose, the Project Logistics Manager will have to create an appropriate environment to facilitate security exchange of information -Participating in monthly reports according to guidelines -Respect and enforce confidentiality -Carrying out the purchases of a supply office on the basis of purchase documents issued by the line manager and managing the administrative and accounting procedures related to purchasing -At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing procedure. Below an agreed threshold, directly assessing the local market, seeks products and suppliers that offer the best value for money, and negotiates prices -Placing purchase orders to pre-selected suppliers with whom prices have been agreed -Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval -Regularly updating the supplier-item-price data on the supply office. Informing the Logistics or Supply Supervisor and Log Co/ Logistics Manager of all information or modifications to the "item-supplier" data: price, address, items available -Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), advances issued by the Finance Department,etc. Updating information on purchase lists after purchases are made -Assisting in reception control process with the storekeeper and supply activity supervisor

Requirements

-Essential technical university degree, preferably as an engineer -Essential at least two years of working experience in logistics related activities. Desirable previous experience with MSF or other NGOs, and working experience in developing countries -English and Farsi essential (application in English only) -Essential computer literacy (word, excel and internet) -Facility Management L 2 -Management of Offices and Workplace Safety L2 -Vehicle Feet Management L2 -Construction and Renovation L2 -Safety L2 -People Management and Development L2 -Commitment to MSF Principles L2 -Behavioral Flexibility L2 -Results and Quality Orientation L3 -Teamwork and Cooperation L3 Stress Management. L2

Job Category:

Purchasing & Procurement

Transport & Logistics

Employement type:

Full Time

Job Category:

Purchasing & Procurement

Transport & Logistics

Employement type:

Full Time

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