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HR Fleet Admin - Karaj

BAT Pars Karaj

Posted 2 months ago

Job Description

HR Responsibilities: • Daily o Manage the recruitment and joiner process from end to end, including but not limited to Posting the vacancies, Screening and shortlisting CVs, Arranging and conducting interviews, Updating the interview dashboard, Preparing/distributing/collecting the offer and contract Inform HR Coordinator/Ofogh representative of all joiners Collecting all new joiner documents Following up and collecting Induction Forms Following up and collecting Medical check-up and Criminal Back ground o Manage the mover/employee changes process from end to end, including but not limited to Updating the HC report Inform HR Coordinator of all employee changes Distribute/collect the mover (promotion/lateral) addendum letter Distribute/collect forms for changes to family changes (marriage, children etc.) 2 Collect all documents related to family changes (marriage, children etc.) Support in the delivery of medical documents to the supplier Collecting employee request letter and informing HR Coordinator/Ofogh representative Take care about end of service letter in downtown o Manage the Leaver/Exit process from end to end, including but not limited to Drafting and distributing warning & feedback letters Collecting employee resignation Conducting and reporting the exit interview Draft and distribute End of Service Letter Monthly Preparing complete and accurate report in full and on time Leaver tracker Leave balance Leave paper HC report Timesheet Turnover Mission paper SOBC Report Fleet Responsibilities: (including but not limited to) • Daily Van check (Based on BAT Standards) • All relevant aspects (Body, Mechanical, Periodic Services, Cleanness, Ad-Hoc Services, etc.) & data gathering. • Monitoring & Controlling & Handel repair & Maintenance processes. • Check the quality of purchased materials, Check the vans being maintenance with BAT standards, %10 physical back checks to ensure received services & parts quality & standards. • Creating relevant report from database for stakeholders. • Ensuring that all the vehicles are ready to be used without any deficiencies. • Ensuring that there is no deficiency related to vehicle operators and documents. • Follow up repair & Maintenance procedures & quality for all BAT vehicles until asset being ready to use. • Follow up insurance company procedures & quality for all BAT vehicles until asset being ready to use. • To have sufficient information on EHS matters and risk assessment to manage EHS issues of self and relevant region effectively. • Provide positive contribution to the EHS by regular and timely reporting of EHS related matters & encourage involvement of the relevant region in continual improvement in all areas of EHS by refreshing training to users, checking standards & situation, etc. 3 Users driving skills check, Performance and reporting of test drive practice & defensive driving meeting for all new joiners. Implementing, controlling & monitoring same standards in real condition. • Assessment based on Defensive Driving Standards. • Recording related Docs. • Share the result with fleet HO team. • Follow up the results of the assessment. • Creating relevant report from database for stakeholders. • Weekly Update van Database & creating relevant report from database for stakeholders. Report Accident and incident directly to LM based on Fleet standards & procedures. Preparing comprehensive database of expenses. Managing GPS system: • Extracting report from relevant portal to realize situation • Creating report for internal & external stakeholders • Follow up repairs & services to ensure GPS devices are ready to use in all vehicles Expense Claim Checks: • Submit the expense in fleet database. • Update Van Document. • Creating relevant report from database for stakeholders. • Make sure all claims will be sent to HO in earliest time.  •Monthly Finalize Van Database with maximum accuracy. Reporting BAT company cars kilometres for all regions. Follow up EHS forms and check the pervious errors. Updating Maintenance data base. • Ad hoc Fleet Ad hoc Projects (Van Door, Isolation, Van Transfer, etc.) follow ups. Following van's accident (repair shop & Insurance). Defensive Driving Evaluation (New Joiners & Whom Had Accident). Managing Defensive Driving Trainings (for new Joiners & Driver which determined by HQ to pass training). Checking And Following Parking Address for Who have Company Cars. Hand over & Take over company cars based on received guidelines, recording documents, posting documents to HO. Ensure full compliancy with BAT EHS Policy and legislation and to utilize international best practices to meet EHS objectives and targets.

Requirements

a. University Degree/ equivalent qualification. b. Knowledge of HR & fleet practices. c. English language at a minimum of intermediate level. d. Team leadership skills. e. Excel & word skills. f. Knowledge about Labor Law & SSO.

Job Category:

HR, Recruitment & Performance Management

Employement type:

Full Time

Job Category:

HR, Recruitment & Performance Management

Employement type:

Full Time

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