Job Description
• To supervise and conduct all administrative matters pertaining to the HR function, including but not limited to just confidential employee information. • To successfully collate, store and manage important documentation in both hard copy and electronic format through a clear and concise reference system. • To manage the day to day operation of the employee relations function including employee vacations and employee absences. • To prepare important employee documentation including offers of employment and employment contracts when advised by BAMILO senior management. • To be responsible for the calculation and preparation of employee settlement documentation. • To liaise with finance and provide the essential information to ensure that payroll is carried out in accordance with policy implemented by the Interim Director-General and the HR Development Supervisor. • To assist in the development of BAMILO’s overall HR strategy, in accordance with specified organizational objectives and to ensure current HR best practice. • To monitor the success of implemented administrative policies and suggest where applicable if and where any suitable improvements could be made. • To potentially build and manage administration team in the mid to long term. • To enforce when necessary the importance to employees of complying with the HR policies, processes, and procedures.
Requirements
• Professionalism: Knowledge of, and ability to apply the policies, procedures, and processes of the HR department in a professional manner. • Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication. • Teamwork: Works collaboratively with both colleagues to achieve organizational goals. • Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary. • Accountability: To ensure that all responsibilities and commitments are completed to the best of his/her ability in line with both operational objectives and organizational rules and regulations. • Creativity: Thinks “outside the box” and suggests when necessary improvements in processes and policies. • Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect. • Commitment to Continuous Learning: Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally. • Technological Awareness: Keeps abreast of available technology; understands applicability and limitation of technology within the field of Administration.
