Job Description
- Devise and maintain office systems, including data management and filing;
- Arrange travel, visas and accommodation and, occasionally, travel with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
- Screen phone calls, inquiries and requests, and handling them when appropriate;
- Meet and greeting visitors at all levels of seniority;
- Organize and maintain diaries and making appointments;
- Deal with incoming email, faxes and post, often corresponding on behalf of the manager;
- Carry out background research and presenting findings;
- Produce documents, briefing papers, reports and presentations;
- Organize and attend meetings and ensuring the manager is well prepared for meetings;
- Liaising with clients, suppliers and other staff.