Job Description

- Maintain department calendars and schedules; coordinate meeting times and dates for Chief Level executive; confirm meetings 1-2 days prior to scheduled time; reschedule meetings as necessary due to conflicts. - Help to establish contact between the executive and company employees/clients and manage information flow. - Manage information for internal and external communication including memos, emails, and reports. - Help executives to arrange their daily schedule, setting up meetings, speaking engagements and ensuring they follow their agenda. - Receive and direct phone calls and distribute correspondence. - Perform office management operations by keeping up with office supply inventory. - Responsible for obtaining documentation, signatures and approvals for all purchase acquisitions on behalf of the departments and completing associated paperwork. - Make arrangements for conferences, travel and meetings.