دستیار مدیرعامل

رش پارس تهران

منتشر شده 2 سال پیش

Job Description

The objective of the role: As Country Manager Assistant you are the cultural ambassador for the company, acting in a professional and exemplary manner, leading company-wide administrative project initiatives. You will support the country manager and enabling team with a variety of highly sophisticated and ambitious administrative and operational activities. List of responsibilities: ● Act as the primary point of contact for internal and external matters regarding CM to ensure all urgent issues are dealt with. ● Assist CM with daily administrative duties and complete a broad variety of tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging detailed travel plans, consolidating presentation slides, and compiling documents for meetings, etc. ● Organize and coordinate logistics with high-level CM meetings both internally and externally, including department team meetings, strategic activities, video, and teleconferences, etc. ● Provide necessary support for CM projects by conducting research and assembles materials needed for the projects, maintaining schedule and efficacy, overseeing project goals, creating and delivering reports, analyzing data from the project, and following up the completion of assigned duties with employees. ● Create and update databases and guarantee timely management of the CM information according to Roche document management guidelines. ● Assist supporting function chapter heads (Finance, Legal and Compliance, P&C, etc.) administratively. ● Prepare budget planning files and expense reports regarding CM function activities. ● Organize travels and meetings in cooperation with the travel desk and external parties if needed. ● Coordinate regular meetings (such as weekly Enabling Team meetings), between the CM and direct reports and create MOM for future references. ● Liaise with Roche Global and Regional senior management to ensure responsiveness to business-critical matters. ● Make necessary arrangements for international assignees, foreign guests, and visitors coming to Iran (eg. travel arrangements, booking of appointments, etc.). ● Maintain confidentiality in all management-related issues. ● Respect and guarantee compliance with all relevant Roche guidelines and policies.

Requirements

● University qualifications: Bachelor’s degree or equivalent experience in administrative assistance or Secretarial practices. ● Nature and length of previous experience: Professional experience of 3+ years as a general manager assistant in multinational companies. Specialist knowledge: ● Highly proficient in English and Farsi, both written and spoken. ● High computer affinity, advanced MS Office knowledge. ● Have an eye for business with a deep understanding of business processes and the ability to perform financial and other business analyses and reports. ● Highly experienced in developing and/or delivering group presentations. ● Project Management experience is a plus. Soft skills and personality traits: ● Strong partnership skills and the attitude to drive process improvement and simplification initiatives within daily work. ● Capable of influencing others without authority and own strong collaboration, problem-solving, and decision-making skills. ● Considerable organizational skills and know-how to navigate internally to find the right resources and contacts quickly and effectively. ● Excellent interpersonal skills, discretion, tactfulness, reliability, ability to communicate effectively at all levels while maintaining confidentiality. ● Excellent attention to detail. ● Excellent planning and time management skills, including the coordination of multiple activities. ● Meticulous and detailed in approach to work and assignments.

Employment Type

  • Full Time

Details

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