Job Description

-Responsible for overall C&P office administration related affairs -Directing office services and related activities -Arranging and retrieving contractual, legal and administrative files -Following contractual and legal procedures according to approved regulations -Preparing abstracts, MOM’s and regular reports according to management instructions -Writing accurate letters in English and Farsi -Coordinating all tasks related to manager with different department -Organizing and maintaining diaries and making appointments -Dealing with incoming letters from client or related departments -Dealing with required correspondence -Carrying out background research and presenting findings as required by manager -Organizing and attending meetings -Following up tasks as delegated by the manager -Liaising with clients, suppliers and other staff -Devising and maintaining office systems to deal efficiently with paper flow. -Organizing and storing paperwork, documents and computer-based information. -Issuing accounts documents -Seasonal Purchase & Buy Report -Preparing outgoing letters in Persian or English either related to the customers or internal correspondences, and producing documents, presentations, reports, spreadsheets etc. -Responsible for documents control and archive and coordinating meetings -Performing bi-lingual translation of incoming / outgoing letters, tender documents, contracts, letter -Attending meetings, taking & distributing notes, also tracking and follow up on meeting action items -Petty cash holder -Public affair duties including contact to National Iranian Oil Company regarding project report and transferring both parts requirements & issues -Obtaining necessary permissions from different organizations related to project -Executing tender process according to company approved regulations from A to Z -Cooperation with governmental organizations such as Iran National Oil Company (N.I.O.C) or any other allocated organization