Job Description

- Set up a series of format documents including but not limited to Request for Import, Request for Proposal, Request for Quotation, Tender Documents, Invitation to Tender documents, etc. - Carry out preparation of contract assignments in any of the service areas according to assignment. - Clarify with user departments about Services Requests - Receive approved request for contract form, analyses and clarity of technical specifications and standards. - Prepare contract strategy according to Service Request if which estimated value is above 200,000 USD. - Perform market surveys for potential bidders. - Initiate pre-qualification list of bidders for approval in coordination with initiators/supervisor as required. - Prepare tender document, - Request for Proposal, - Request for Quotation or Invitation to Tender documents with necessary terms and conditions in order to protect the company from liabilities (e.g. tax, injury, etc) & meet immediate operational needs timely and accurately. Send tender invitation to the approved bidders in accordance with company procurement policy and procedure. - Tender out and clarify with bidders if any questions on tender documents. Prepare evaluation standard. - Clarify with bidders if any questions on the bid. Conduct bid commercial evaluation and verify technical specifications with user department. - Prepare and submit award recommendation of contract for approval. - Draft and negotiate the contracts to reflect company’s best interest. - Prepare the contract as finalized price, terms and conditions etc. and ready for signature with appropriate person. - Lead contract clarification meetings with bidders in order to facilitate & select the most suitable / appropriate bidder and accurately. - Establish and maintain effective working relationships with co-workers, subordinates and supervisors.