Job Description
We are looking for an upbeat, well-organized, detail-oriented and experienced office manager. She will assist the CEO in planning, organizing, and executing of all daily activities.
- Checking all the emails of the company, sorting and distributing them to all departments
- Issuing proforma invoices and preparing tender documents
- Communication with foreign companies
- Preparing documents to get visa for customers and personnel
- Buy tickets, Hotel booking, etc.
- Arranging CEO appointments
- Manage office related affairs and communications
- File and retrieve documents, records and reports
- Maintaining good relations with all managers and colleagues
- Perform any other duties defined by management for daily operation
- Dealing with incoming email, faxes and post, often corresponding on behalf of the manager
- Arranging transport of foreign guests
- Checking faxes, Answer and direct phone calls
- Handling the administrative aspects of the CEO Office
- Handling and managing the meetings
- Giving direct reports to the CEO
- Follow up all the tasks assigned by the management
- Data entry using programs like Excel, Word, Powerpoint
- preparing official letters.
- Recording all internal, received and sent letters