Job Description

We are looking for an upbeat, well-organized, detail-oriented and experienced office manager. She will assist the CEO in planning, organizing, and executing of all daily activities. - Checking all the emails of the company, sorting and distributing them to all departments - Issuing proforma invoices and preparing tender documents - Communication with foreign companies - Preparing documents to get visa for customers and personnel - Buy tickets, Hotel booking, etc. - Arranging CEO appointments - Manage office related affairs and communications - File and retrieve documents, records and reports - Maintaining good relations with all managers and colleagues - Perform any other duties defined by management for daily operation - Dealing with incoming email, faxes and post, often corresponding on behalf of the manager - Arranging transport of foreign guests - Checking faxes, Answer and direct phone calls - Handling the administrative aspects of the CEO Office - Handling and managing the meetings - Giving direct reports to the CEO - Follow up all the tasks assigned by the management - Data entry using programs like Excel, Word, Powerpoint - preparing official letters. - Recording all internal, received and sent letters