CEO Assistant Exxon International Group

  • Full Time

  • Tehran

      -   Tehran

Posted 4 months ago

Job Description

We are looking for an upbeat, well-organized, detail-oriented and experienced office manager. She will assist the CEO in planning, organizing, and executing of all daily activities. - Checking all the emails of the company, sorting and distributing them to all departments - Issuing proforma invoices and preparing tender documents - Communication with foreign companies - Preparing documents to get visa for customers and personnel - Buy tickets, Hotel booking, etc. - Arranging CEO appointments - Manage office related affairs and communications - File and retrieve documents, records and reports - Maintaining good relations with all managers and colleagues - Perform any other duties defined by management for daily operation - Dealing with incoming email, faxes and post, often corresponding on behalf of the manager - Arranging transport of foreign guests - Checking faxes, Answer and direct phone calls - Handling the administrative aspects of the CEO Office - Handling and managing the meetings - Giving direct reports to the CEO - Follow up all the tasks assigned by the management - Data entry using programs like Excel, Word, Powerpoint - preparing official letters. - Recording all internal, received and sent letters

Requirements

- Minimum 3 years of experience in related fields - Computer skills. - Fluent in English (Reading Comprehension, Writing, Speaking and Listening). - Multitasking capabilities. - Reliable with patience and professionalism. - Ability to prioritize work and manage time effectively. - Ability to work as a team. - Excellent Organization Skills. - Time Management. - Excellent attention to detail and accurate working. - Self-Motivated. - Excellent and good verbal communication skills. - Problem Solving. - Highly motivated and self-starter. - Adaptable. - Committed. - Result oriented. - Detail oriented. - Relationship builder. - Female - Age 27 - 37

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