Job Description
- Sets management meetings, takes time minutes of meetings, agendas and meeting packages for CEO and pursued results of the meeting from relevant parties
- Arranges, Manages and organizes CEO daily, weekly and monthly schedule
- Prepares for meetings including ordering lunch, booking conference rooms, sets up projector or video conferencing units
- Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential in nature. Determines appropriate course of action, referral, or response
- Sets-up staff meetings, maintains electronic staff calendars and organizes team events
- Answering and dispatching phone calls to appropriate parties or take messages for unnecessary calls for CEO
- Updates and maintains phone lists for the CEO
- Coordinates and arranges CEO travel plans both domestically and abroad, (Visa, Ticket and Hotel is included)
- Works in professional and focused manner to schedule and coordinates of internal and external meetings
- Uses Outlook, Word, Excel and PowerPoint to produce materials for internal and external meetings and conferences
- Writes error-free emails and letters for various events and announcements in both Farsi and English language
- Provides a bridge for smooth communication between the CEO and internal departments
- Demonstrates proactive approaches to problem-solving with strong decision-making capability
- Manages a variety of special projects for the CEO, some of which may have organizational impact