-Sets management meetings, takes time minutes of meetings, agendas and meeting packages for CEO and pursued results of the meeting from relevant parties - Arranges, Manages and organizes CEO daily, weekly and monthly schedule - Prepares for meetings including ordering lunch, booking conference rooms, sets up projector or video conferencing units - Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential in nature. Determines appropriate course of action, referral, or response - Sets-up staff meetings, maintains electronic staff calendars and organizes team events - Answering and dispatching phone calls to appropriate parties or take messages for unnecessary calls for CEO - Updates and maintains phone lists for the CEO - Coordinates and arranges CEO travel plans both domestically and abroad, (Visa, Ticket and Hotel is included) - Works in professional and focused manner to schedule and coordinates of internal and external meetings - Uses Outlook, Word, Excel and PowerPoint to produce materials for internal and external meetings and conferences - Writes error-free emails and letters for various events and announcements in both Farsi and English language - Provides a bridge for smooth communication between the CEO and internal departments - Demonstrates proactive approaches to problem-solving with strong decision-making capability - Manages a variety of special projects for the CEO, some of which may have organizational impact
- Bachelor's degree is required (preferably in communications or social studies) - 5 to 7 years of solid professional experience as CEO office administration or executive assistant - Interest in internal and external communications and partnership development - Expert level written and verbal communication skills both in Farsi and English Language - Strong organizational skills - Very strong interpersonal skills - Demonstrated ability to maintain confidentiality - High energy level and flexibility to work to the demands of the role - Emotional maturity - Forward looking thinker, who actively seeks opportunities and proposes solutions - Ability to build trust - Time management and multitasking skills - A good listener and active in work environment - Positive attitude toward clients and suppliers.
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