Job Description

• Provides administrative support to staff and serves as a liaison between Division members and Administration • Coordinates arrangements w/HR and Administration for incoming staff and visitors, such as office setup including email and telephone information for Novinchoob’s people pages • Managing an active calendar of appointments, preparing correspondence, responding to inquiries, calls and emails, screening and prioritizing communications and opportunities from external and internal sources • Organizes and coordinates all aspects of events, conferences, workshops and seminars for Division members • Receives external/internal calls and directs them accordingly • Supports staff recruiting, collecting CVs and enrollment under the guidance of the Director of HR • Manages filing for all kind of records • Maintains a system of confidentiality in records access • Maintain and update all staff and business partners contact/demographic information • Manages internal/external room reservation calendar and requests • Receive and open packages to confirm contents • Provide seamless and perfectly orchestrated travel arrangements (ticket, accommodation and transportation) for out of city/country visits, conferences, and meetings