Job Description

- Manage all Incoming and outgoing (meetings, email, letters, packages, etc.) - Manage all local and international business travels - Coordinate meetings with manager and department heads - Formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics - Conserve manager time by reading, researching and routing correspondence; drafting letters and documents; collecting and analyzing information - Maintain manager appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel - Represent manager by attending meetings in his absence; speaking for the executive. - Welcome guests and customers by greeting them, in person or on the telephone; answering or directing inquiries. - Maintain customer confidence and protects operations by keeping information confidential. - Completes projects by assigning work to clerical staff; following up on results. - Prepare reports by collecting and analyzing information. - Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies. - Ensure operation of equipment by completing preventive maintenance requirements; following manufacturer’s instructions; calling for repairs; maintaining equipment. - Contributes to team effort by accomplishing related results as needed.