Purchasing Officer

Job Description

● Performing the day-to-day purchasing activities in a particular supply office (coordination or project level) according to MSF protocols and standards in order to ensure optimal running of the mission or project. Responsibilities: ● Performing on a day-to-day basis the purchasing activities of a supply office, analyzing market sources and competitive pricing conditions among different suppliers in order to ensure an ongoing supply of goods, following the procurement procedures and according to MSF standards and protocols. Including the following activities. ● Constantly assessing the local market, seeking products and suppliers that offer the best value for money, and negotiating prices in order to guarantee the best quality and pricing for MSF goods and commodities. ● Regularly updating the supplier-item-price data on the supply office and informing the supply (activity) supervisor of all information or modifications to the data i.e. price, address, and items available. ● At the request of the line manager, obtaining different quotations from suppliers according to the MSF purchasing policy and placing purchase orders to pre-selected suppliers with whom prices have been agreed. ● Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled, and translating information written in the local language before approval. ● Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), managing advances issued by the finance department, etc. ● Updating information on purchase lists after purchases are made. ● Assisting in the reception control process with the storekeeper. ● Performing delegated tasks according to his/her activity and as specified in his/her job description. The deadline for submitting CVs is 30/09/2022.