Job Description
● Complete work schedules, manage calendars, and arrange appointments.
● Manage phone calls and correspondence (e-mail, letters, packages, etc.).
● Maintain a clean and organized office environment.
● Greet visitors and determine whether they should be given access to specific individuals.
● Prepare agendas and make arrangements, such as coordinating catering for luncheons, committees, board, and other meetings.
● Monitor office expenditures, manage invoices, and handle office service contracts.
● Make commuting, accommodating, and travel arrangements for executives and occasionally other staff.
● Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing essential bookkeeping work.
● Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
● Compile, transcribe, and distribute minutes of meetings.
● Ensure that office workflow procedures are followed with maximum efficiency.
● Operate office equipment, including printers, copiers, etc.
