Reporting to the CMO and responsible for the following:
● Act as the point of contact among executives, employees, clients, and other external partners.
● Manage information flow in a timely and accurate manner.
● Manage executives’ calendars and set up meetings.
● Make travel and accommodation arrangements.
● Rack daily expenses and prepare weekly monthly or quarterly reports.
● Oversee the performance of other clerical staff.
● Act as an office manager by keeping up with office supply inventory.
● Format information for internal and external communication – memos, emails, presentations, reports.
● Take minutes during meetings.
● Screen and direct phone calls and distribute correspondence.
● Organize and maintain the office filing system.
Requirements
● Work experience as an executive assistant, personal assistant, or similar roles.
● Excellent MS Office knowledge.
● Outstanding organizational and time management skills.
● Familiarity with office gadgets and applications (e.g. e-calendars and copy machines).
● Excellent verbal and written communication skills.
● Discretion and confidentiality.