Job Description
Gity Ara Pars company needs an experienced CEO's assistant whose duties are as follows:
● Plan, coordinate, and hold CEO programs and meetings.
● Design and prepare required management reports.
● Carry out administrative correspondence.
● Carry out office work, setting minutes of meetings, meeting agendas and preparing required documents.
● Coordinate between the CEO and executives, employees, customers.
● Transmit messages and information with high precision to the CEO and answer and report the information.
● Manage and arrange CEO meetings.
● Prepare all the information in emails, reports, telephones in the specified format.
● Carry out correspondence and calls in direct communication with the CEO.
● Organize and maintain the administrative filing system related to the CEO.
● Coordinate travel arrangements for the CEO.
● Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in line with the organization's goals.
● Control incoming phone calls, receive and send detailed messages, respond to requests.
● Prepare conference room and audio/visual needs for meetings.
● Responsible for the company's fund.
● Manage complex and ever-changing day-to-day schedules of the CEO via Microsoft Outlook, scheduling and organizing meetings across multiple time zones.
● Correspond with internal and external partners (candidates, vendors, etc.,) on behalf of the CEO.
● Oversee personal and departmental expenses submitting all necessary invoices in concur in a timely manner.
● Direct Manager: CEO.
● Probation period: 3 months.
● Working hours: Saturday to Wednesday from 9 am to 5 pm; Thursdays from 9:00 am to 1:00 pm.
● Bonus and benefits: Negotiable.
