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Executive Secretary
This Position is closed/expired
Company: Philips Iran
Iran, Tehran
Ref: P109-05
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About the Company :
Royal Philips Electronics of the Netherlands is one of the world's biggest electronics companies, as well as the largest in Europe, with 159,000 employees in over 60 countries and sales in 2005 of Eur 30.395 billion.
Active in over 60 businesses, and with more than 115,000 registered patents, Philips is currently number 1 in the global markets for lighting, electric shavers and DVD recorders. And we're number 2 in medical diagnostic imaging worldwide. |
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About the Job :
Key areas of responsibilities (KAR):
• Organize/co-ordinate meetings & appointments both internally & externally
• Prepare & arrange the conference room & corporate office equipment booking
• Coordinate travel arrangements i.e. flight & hotel reservation, car hire, visa, etc. for office staff
• Coordinate visa/accommodation requirements of visitors
• Liaise with Philips Head Office whenever required
• Prepare presentations, correspondence, spreadsheets, reports, etc as and when necessary inc. financial statements.
• Responsible for of incoming/outgoing faxes/memos, mail & other documents
• Proper handling of incoming/outgoing telephone calls
• Maintaining filing system
• Compile documents received for GM approval/signature and return to relevant sender
• Organization of company meetings, etc
• Coordination & maintenance of hotel contracts in consultation with GM
• Ensuring full security & safety procedures are implemented for office building & employees
• Organize general office requirements, maintenance & cleaning for the office & building facilities
Key Performance Indicators (KPI)
• Correctness of travel expenses
• Accuracy of all administrative matters /presentations
• Office cleanliness & maintenance |
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Profile of Ideal Candidate :
Key Requirements:
• Excellent command of English language (verbal and written)
• Excellent command of MS office (esp. Power Point, Word, Excel)
• Very good communication and organizing skills
• Independent, target oriented and systematic working approach
• Seasoned personality |
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