Job Description

- Organize and coordinate meetings and conferences. -Answering the phone and management of faxes and letters and also type and manage the archives -Coordinate office management activities -Prepare and manage reports and documents, often corresponding on behalf of the manager -Arrange meetings and travel reservations for management. (Visa, Ticket and Hotel are included) - Preparing the draft letters and finalize for signature and submission. - Type letters, copy needed documents, and archive all written correspondence, record time/subject of incoming/outgoing calls. - Archive all necessary documents including incoming and outgoing official letters/company documents/proceeding of meetings etc. - Scheduling the meetings with clients. Keeping diaries and arranging appointments. - Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents. - Sorting and distributing incoming documents and organizing and sending outgoing documents. - Organizing and storing paperwork, documents and computer-based information. - Photocopying and printing various documents such as contract documents etc.